Customize the Contact Gallery

You can customize the Contact Gallery display in the following ways:

Note: These same options are available for Contact Properties that have been added as Grid fields in a Contact-based List. As a best practice, you should use a List to manage a process, and use the Contact Gallery to manage Contact details.

Sort the Contact Gallery Display

You can sort the Contact Gallery by any field in ascending (A-Z) or descending (Z-A) order.

  1. To open the Contact Gallery, click and select Contacts.
  2. Hover over the field you want to sort by, and click to the right of the field name.
  3. Click Sort A-Z or Sort Z-A.

Filter the Contact Gallery Display

You can filter the Contact Gallery to display only Contacts that match the information you select. You can save your filtered options to easily access them anytime.

To create a saved filter:

  1. To open the Contact Gallery, click and select Contacts.
  2. Click Filters at the far right of the screen.
  3. Search for or browse to the first field you want to filter on.
  4. Highlight the field name and select the filter options on the left.
  5. Repeat steps 3 and 4 for any other fields you want to include in the filter view.
  6. Click Save at the bottom of the filters panel.
  7. Enter a name for the filter and click Save.

To apply a filter to the Contact Gallery:

  1. In the Contact Gallery, click Filters at the far right of the screen, and then click the drop-down list at the top of the filters panel.
  2. Search for or browse to the filter you want, and click to apply it. The applied filter appears at the top of the Contact Gallery.

To clear part or all of the filter:

  • To remove one or more options for a field highlight the field and uncheck the options to the left.
  • To remove an entire field from the filter view, highlight the field and click Clear to the right.
  • To completely clear the filter view, click Clear All to the right of Filtered By in the filters panel, or click X to the left of Filtered By at the top center area of the screen.

Reorder Contact Gallery Fields

Reordering a field moves it in your Contact Gallery display only. It doesn’t affect the field order in other users’ Contact Gallery.

To move a Contact Gallery field to the left or right, simply click the field to select it, and then drag it to the position you want. To move multiple fields, hold down Shift and then click the fields.

You can also move a single field one space to the left or right as follows:

  1. To open the Contact Gallery, click and select Contacts.
  2. Hover over the field you want to move, and click to the right of the field name.
  3. Click Move Left or Move Right.

Hide and Show Fields

By default, the Contact Gallery displays all Contact Properties as fields. Hiding a field removes it from your Contact Gallery display only. Other users still see the field in their Contact Gallery. If you hide a field, you can restore it to your display.

  1. To open the Contact Gallery, click and select Contacts.
  2. Hover over the field you want to hide, and click to the right of the field name.
  3. Click Hide Field.
  4. To show a hidden field, click that appears between the fields that are to the left and right of the hidden field.

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